Production Coordinator (Part-Time) – Sports Tech

We are looking for a highly organized, proactive, and customer-focused Production Coordinator to support the day-to-day operations of the Sports Tech studio. This part-time role is responsible for workplace operations, logistics, inventory management, shipping and receiving, event support, and employee experience initiatives that contribute to a positive, efficient, and welcoming studio environment.

Working closely with the Operations Manager and full-time Production Coordinator, you will help ensure the smooth execution of recurring operational activities while supporting employees, visitors, and studio initiatives. This is a dynamic, hands-on role that requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities.

Key Responsibilities

Workplace Experience:

• Support a positive workplace experience through the management of the studio snack and beverage program, including ordering, receiving, stocking, inventory tracking, and budget support.

• Coordinate catering for meetings, events, and team activities.

• Manage office supplies and workplace consumables inventory.

• Maintain a welcoming, organized, and well-stocked studio environment.

• Support workspace readiness, including desk moves, workstation setup for new hires, office organization, and general workspace maintenance.

• Respond to day-to-day operational requests from employees.

Logistics & Inventory:

• Coordinate shipping and receiving for onsite and remote employees.

• Support swag management, including inventory verification, organization, packaging, shipping, and distribution.

• Maintain accurate inventory of operational supplies, swag, equipment, and workplace materials.

• Coordinate vendor deliveries and organize incoming shipments.

• Assist with procurement logistics, purchasing support, and fulfillment activities.

• Maintain organized storage areas and identify opportunities to improve inventory processes and workplace organization.

Events & Employee Experience:

• Support the setup and teardown of onsite and offsite meetings, events, and team activities.

• Prepare event materials, including signage, name badges, supplies, and event kits.

• Assist with employee engagement initiatives and workplace events.

• Coordinate meeting room setup and logistics.

• Provide onsite operational support for studio initiatives and special projects.

General Operations:

• Provide day-to-day operational support across the studio, responding to changing priorities and assisting the Operations team with time-sensitive logistical needs.

• Collaborate closely with the Operations Manager and Production Coordinator to ensure operational priorities are completed efficiently.

• Identify opportunities to improve operational processes, organization, and workplace efficiency.

• Support additional operational and administrative projects as required.

Qualifications

• 2+ years of experience in office administration, workplace operations, facilities coordination, hospitality, event coordination, or a related operational support role.

• Experience managing multiple priorities in a fast-paced environment.

• Experience supporting workplace operations, inventory management, shipping and receiving, procurement, or event coordination is considered an asset.

• Experience working in a collaborative, customer-focused environment.

Skills & Competencies

• Exceptional organizational and time management skills with the ability to manage multiple priorities.

• Strong attention to detail and commitment to accuracy.

• Excellent interpersonal, verbal, and written communication skills.

• Customer service mindset with a passion for creating a positive employee experience.

• Ability to work independently while collaborating effectively across teams.

• Strong problem-solving skills with the ability to adapt to changing priorities.

• Proactive, resourceful, and able to take initiative.

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Microsoft Teams.

• Experience with inventory management systems, purchasing, expense reconciliation, or shipping logistics is considered an asset.

• Ability to maintain confidentiality and exercise sound judgment.

Working Conditions

• Part-time position based primarily onsite in the Vancouver studio.

• Regular movement throughout the office, including receiving deliveries, transporting inventory, and organizing workplace supplies.

• Ability to safely lift and move boxes and supplies weighing up to approximately 25 lbs (11 kg).

• Occasional flexibility in schedule to support onsite events or operational priorities.

• Comfortable working in a dynamic environment where priorities may shift throughout the day.